We set up, clean up and run the accounts of Kenyan businesses on Zoho Books, Xero or QuickBooks, and keep KRA obligations in order, including eTIMS invoices. You deal directly with Alex Gachiki Wainaina, CPA.
Run a shop with a till? Meet SalesTrack, the POS we built, and let us keep the books behind it.
Tick every statement that is true today. Be honest. The result tells you what to fix first, and nothing is sent anywhere.
Your score and recommendation appear here as you answer.
Send my result to AlexPayroll, tax, eTIMS risk, loans and cash flow. A few favourites below. See all 20 tools.
Gross to net, net to gross and true employer cost.
PayrollPaste all salaries and see what to pay KRA, NSSF and SHA.
PayrollNotice, leave, unpaid days and redundancy pay.
TaxAdd or remove 16% VAT in one step.
TaxDeduct the right tax on fees, rent and interest.
TaxMonthly rental income tax at 7.5%.
TaxWhat missing supplier invoices could cost.
TaxLate-filing costs for VAT, PAYE and turnover tax.
BusinessReducing balance vs flat rate.
More calculators: How to reduce PAYE calculator · Cost to company calculator · NSSF calculator 2026 · SHIF calculator 2026 · Overtime pay calculator · Staff loan fringe benefit tax calculator · Capital gains tax calculator · Turnover tax vs income tax calculator · Overdue invoices cost calculator · Profit margin and markup calculator · Break-even calculator
KRA requires tax invoices to be sent to KRA with a control code, and advises every business, VAT-registered or not, to onboard. Zoho Books is a KRA-approved eTIMS integrator, so invoices go to KRA straight from your books.
Zoho Books for regular invoicing, eTIMS Online for very low volumes. We recommend one.
We handle device set-up and KRA onboarding with you, then connect your books.
Items and tax rates mapped, test invoices sent before you go live.
Your team learns invoices and credit notes. Run keeps them checked monthly.
KRA requirements change. We confirm what applies to your business in your quote.
Move the sliders. This is an estimate of cash stuck with customers and the minimum exposure from late VAT returns.
Penalty figure assumes KES 10,000 per return, the usual minimum. Confirm current KRA rules. Illustration only.
One written quote covers the software subscription, our fee and any taxes. You see the full cost before we start. Only need part of it? Pick individual services.
From KES 25,000, one-off
Move to cloud accounting without losing history.
From KES 10,000 per month
Books closed monthly. Returns filed.
From KES 8,000 per month of backlog
Fix late, messy or missing records.
One page an owner can read in two minutes. No jargon, no waiting for the year-end to learn you were losing money.
| Debtor | Days overdue | Amount |
|---|---|---|
| Customer A | 74 | KES 238,000 |
| Customer B | 45 | KES 171,500 |
| Customer C | 31 | KES 96,000 |
Action: call Customer A this week before the next delivery.
The honest comparison, so you can decide with the facts.
| Excel or paper | Full-time accountant | DoubleX Run | |
|---|---|---|---|
| Cost | Low, until a penalty or error | Salary, benefits and leave cover | Fixed monthly fee |
| Coverage | Depends on whoever has time | Gaps when they are sick or leave | Continuous, with a written process |
| Tax compliance | Deadlines easy to miss | Good, if they know eTIMS | Calendar, filing and checks |
| Software | None, or a single copy | You buy and manage it | Zoho, Xero or QuickBooks set up for you |
| Owner visibility | Rarely current | If you ask for it | Monthly summary without asking |
| Growth | Breaks as you grow | Hire again | Scales with you |
Tick what you need and we send one quote for exactly that.
Alex has worked inside these businesses. Choose yours and we pre-fill your quote.
Stock, farmer credit and supplier balances.
Get an agri-retail quoteFleet costs, withholding VAT, heavy filing.
Get a transport quoteSupervisory reporting, controls, clean records.
Get a Sacco quoteDaily sales, cash and M-Pesa matched to books.
Get a shop quoteLive from today's date. Housing levy is due by the ninth working day. Miss one and you pay. We track these for every Run client.
Usual monthly due dates. Check KRA for changes and for holiday shifts. Let us handle them.
Four steps, one written quote. Start with the free check.
A short call or WhatsApp chat about how you keep records today.
Scope, software, our fee and taxes in one place.
We set up, migrate or catch up, and confirm balances agree.
Monthly support with Run, or a trained team that runs it alone.
Alex has handled the books of real businesses since 2013: audit practice, transport, and Chief Accountant of an agri-retail company. He has filed returns, run month-end, chased debts, reconciled stock and prepared schedules for external auditors.
DoubleX pairs that experience with in-house software skills, which is why we built SalesTrack. Your sales system and your accounts work together.
Most accounting problems start at the till. SalesTrack captures sales, stock and cash correctly, and Run turns them into closed books. Used by more than 10 paying businesses in Kenya.
Already on SalesTrack? We use its reports and CSV exports to close your books and prepare returns.
Point of sale with offline mode, inventory, expenses, customers and loyalty, digital receipts, free shop website, reports, CSV export and Z-report.
Starter plus staff accounts and commissions, appointment booking, WhatsApp auto-reply, QR business card, smart analytics and a Lender Pack.
Growth plus multi-branch, multi-currency and a dedicated account manager.
Pay yearly, get two months free. 7 days of full access, no card needed. Current prices are on the SalesTrack site.
Plain answers on tax, payroll and compliance, by a CPA. See all guides and the calculators that go with them.
The current PAYE bands, every relief and deduction, and a step-by-step example so you can check your own payslip.
Deadlines · 5 minWhat the Finance Act 2026 changed about when annual returns are due, and who it affects.
Payroll · 6 minRates, limits, due dates and a full worked payroll example for Kenyan employers.
Landlords · 5 minHow Monthly Rental Income tax works for residential landlords, what changed for non-residents and when normal tax is better.
VAT · 6 minWho must register for VAT, how to charge and claim it, and what late filing costs.
Withholding tax · 5 minThe rates on fees, rent, interest and other payments, with a worked example and the mistakes to avoid.
More guides: eTIMS in Kenya: what every business owner must do in 2026 · How to catch up on late books before a KRA review, audit or bank loan · KRA monthly deadlines: PAYE, NSSF, SHIF, housing levy, VAT and more
eTIMS is KRA's electronic tax invoice system. Invoices are sent to KRA and carry a control code, and KRA advises all businesses to onboard. We confirm what applies to you and set it up.
It depends on your size and needs. You get a written quote showing software, our fee and taxes before we begin. Ask for your quote.
Yes. We work with Zoho Books, Xero and QuickBooks, and can move you between them or from Excel.
With your authorisation we prepare and file VAT, PAYE, NSSF, SHIF and withholding tax returns. You approve the figures first.
No. Rescue catches up past months, reconciles banks and stock, and prepares clean statements. Then you can move to monthly support.
You own your accounting account and decide who has access. We ask only for the access needed, and never need authority to move your money.
No. We do bookkeeping, systems, compliance support and audit preparation. For a statutory audit or legal matter we refer you to the right professional.
Choose three options and the button opens WhatsApp with your message ready. Prefer email? Write and we will reply.